Checkout Approval

Fill out the following form to request an approval to check out a department item. You need a supervisor to approve this request before you can check out an item.

Please make sure you've read the terms specified for the item you need to check out:
 

 


 

Request Form


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Terms for Card Checkout

We have 4 undergraduate cards and 2 graduate cards available to check out. These cards can be used when given permission by your supervisor to make purchases. Here is what you need to know when checking out the department cards:

  • All purchasing cards are held by the secretarial staff. When checking out a card we expect you to make your purchases and bring back the card and receipts as promptly as possible. Carolyn Hanson will need to approve the use of the card if it is to be gone for more than 3 days.
  • You will need to fill out the Purchasing Card log prior to taking the card. The log must be completed when you return the card.
  • When bringing back a card it is very IMPORTANT we get all the receipts from your purchases as well as a Purchasing Receipt form. This form must be signed by your supervisor. If you do not bring your receipts back quickly, it will jeopardize your future use of the department cards.

Terms for Truck Checkout

We have 4 trucks available; PW1, PW2, PW-2V, and PW8. Trucks can be used for research out in the field or for any other situation in which your supervisor gives you permission to take a truck. Here is what you need to know when checking out the department trucks:

  • All truck keys are held by the secretarial staff. Dates of check out need to be written in the calendar found in the PWS Truck check-out Binder. Carolyn Hanson will need to approve the use of the truck if it is going to be gone for more than 3 days.
  • You are responsible for tracking your miles while you use the truck.
  • All trucks should be at least ¾ full of gas when you return it. You may fill up the tank at the BYU station using the blue key on the key ring. Or, you may fill up at the regular gas station. There is a department credit card found in a binder in the truck for your use. If you fill up at a regular gas station you HAVE to bring your receipts when turning in the truck keys. If you don’t bring in your receipts, it will jeopardize your future use of department trucks.
  • When using the truck for field work, please make sure to wash and vacuum the vehicle at the BYU station (using the blue key on the key ring) upon the return of your vehicle.
  • At the end of your trip it is very IMPORTANT you turn in a truck card giving us the details of your trip. These cards are also found in the Check Out binder.
  • Let us know promptly if any accidents happen while you are in the possession of the truck. You will not be charged for any damage. A Risk Management form will have to be filled out and the truck properly repaired to insure the safety of other users.